Cornell High Energy Synchrotron Source
Doc#: SOP-OPS-013	Procedure: Purchasing a helium crib			Prepared by: KM
Rev.: 4	Revision Date: 09/17/15	Date Effective: 09/17/15	Date Expires: 09/17/16	Approved by:*

Purpose
To purchase a 12 pack of helium bottles (a “crib”) using E-shop
*Materials and Equipment Needed

1. Computer with internet access
2. E-shop log-in

Procedure

1. Sign in to e-shop
2. Click on Non-catalog form towards the top of the page (Fig. 1)
3. Click on supplier search under supplier info
   1. Type Airgas in the supplier search
   2. Click on “select” next to Airgas USA LLC in the Suppliers Found section
4. Under General Description, type:

He, high purity
Gr4.8 size 300 12pk
CGA580

1. Type He HPC23 for Catalog No.
2. Enter 1 for quantity
3. Select EA – Each for Unit of Measure
4. Enter 1413.74 for Estimated Price
5. At the top of the window, select Add and go to Cart under Available Actions and click “Go”
6. Next to “Business Purpose,” click “add note” and typeHelium for CHESS beamlines, U55-8400
7. Type He Crib in the “Description” box
   1. See Fig. 2 for the completed form
8. Click on the blue Assign Cart button
9. Click on Search for Assignee in the window that pops up
10. In the User Search window, enter brw5 next to User ID
11. Click on the name Wilcox, Beth

NOTE: Beth usually processes the He Crib orders, but if she is not available Todd Hawkins can also do it (in the user search window, search for last name Hawkins rather than brw5)

1. You may enter a note in the box next to “Note to Assignee,” but it is not necessary
2. Click the blue Assign button
3. Post a note to the webboard in the “Gas Supply” conference that a new crib has been ordered and include the cart number

NOTE: You will receive several e-mails from e-shop when an order is placed. You do not need to respond or take any action. Someone needs to sign the packing slip when the new helium crib arrives – it does not necessarily need to be the person that ordered the crib.

Figures

Fig. 1 – E-shop home screen – where to find non-catalog form

Fig 1 – Completed helium crib form

Revision History
Rev. 1 – Initial document (10/16/13)
Rev. 2 – Updated account number to charge crib to (4/11/14 KM)
Rev. 3 – Updated price of crib (12/4/14 KM)
Rev. 4 – Updated price of crib (9/17/15 KM)

-- LeeShelp - 30 Aug 2017